SHHA AGM November 25, 2010 7:30pm

Board members present: Erin Murphy-Vicq, Doug Little, Monika Johnston, Colleen Blanchette, Craig Murray

8 homes represented-all with fees paid

7:37-meeting called to order - no quorum

1. Introduction of board members present-Colleen-city liaison, Monika-treasurer, CraigULS liaison, Erin-secretary, Doug-member at large
2. Review of mandate and borders by Craig
3. Review of 2009 minutes-no quorum-minutes informally approved by those present
4. Treasurer Report
1. report presented by Monika-copies given to those present
2. ?nancials have not been approved-volunteers needed
3. Monika to contact mortgage companies for fees unpaid
4. idea presented by Nancy to include more information about where the fees go with the AGM information
5. 5. Landscape report-Craig
1. ULS is only required to do areas adjacent to the park and in the parks-along the boulevard is a bonus for us
2. we need to do something about the gravel path-Craig will contact ULS about getting a quote for this and the Y junction
3. residents need to contact Craig with any ULS concerns
4. Craig will talk to ULS about the sink hole
6. New business-unof?cial motion to appoint Colleen Blanchette as the new president
1. motion made by Craig
2. second Erin
3. passed
7. Doug has volunteered to become the new City Liaison

Formal meeting adjourned by Craig

Informal discussion

1. Review of the meeting with Graham - too much work to pursue
2. Monika to contact Brent to possibly link with community association and look at on-line payment options
3. Possibility of reducing fees discussed-Nancy stated that we should leave them where they are and use any extra to put evergreen trees in the traf?c circles as well as a new sign for the boulevard.

2009 Financial Statements

Springbankhill Homeowners Association AGM

Board members present: Erin Murphy-Vicq, Doug Little, Monika Johnston, Colleen Blanchette, Craig Murray, Bill Cave

18 homes represented-16 with paid fees

7:35 meeting called to order-quorum achieved

1. Agenda adopted
2. Introduction of the board: Bill-president, Erin-secretary, Monika-treasurer, Craig-ULS liaison, Colleen-city liaison, Doug-member at large
3. Review of boundaries and duties and care of green spaces
4. Review of 2008 meeting-no quorum achieved, meeting continued as an informal meeting. Summary of the 2008 minutes read by Bill, referencing the 2 issues from the 2007 minutes-recap of the fence issue and issue of disbanding the homeowners association and returning maintenance to the city. Fence issue has been settled. Complaint about landscaping from resident-note to resident to please send complaints to Craig about ULS.

Motion made by Brent Mielke to accept the 2008 minutes. Second by Louise Campbell
11 in favour 1 opposed-Warren feels there are errors Motion passed

1. Treasurer Report

-report presented by Monika-explanation of report-copies given to those present
-a lot of turn around on properties this year so any arrear fees have been paid on those
-insurance has been paid for the year and the rate has dropped slightly-City requires us to have directors liability insurance
-City subsidy was not increased this year
-Legal fees for 2008 have been paid-total of 1625.00 for both lawyers
-this statement is consistent with what has been filed with CRA for the last 7 years
-current account balance is $9214.00 reserve account is at 30,336.00
-$28,264 in outstanding fees owed
            % ofunpaid is %26 condos
                                    %20 homes
-185 reminders of fees were sent in October, 25 cheques have come in
-explanation of reserve fund given-requirement of by-laws-idea of lighting to be put in parks presented
-objection made by resident that homeowners are allowed to be in arrears-board stated that we have sent letters and placed liens and that interest is charged
-financials adopted as presented

1. Landscaping report

-Craig has looked for new contractors to try to get a better rate
-fee for landscaping increased when homeowners association took over from the developer
-need to follow up on stairs north on Springbank Way-Colleen to follow up
-Karen feels we are over-paying for ULS

1. New business

Motion to appoint reviewers-call for volunteers-Claude Lenz to volunteer and another will be found through the year
Any nominations for directors-no nominations-board will continue

Formal meeting adjourned by Bill

Informal discussion

1. Skating rink was great-thanks to the community association-grass and draining is a work in progress
2. Loouise has contacted the alderman’s office to try to get crosswalk signs
3. Plans have been made for the commercial space-should begin within 18 months (info from Brent) Rockford will move the Springbankhill sign at their expense
4. Corner of Springbank Dr and Springbank Way fences are not painted-SHHA does not have alot of power to enforce painting
5. Traffic circle poles-Doug is working on this
6. Idea presented to change the restrictive covenant on cedar shake shingles-board will look into this
7. Collen will continue to works on greenery in traffic circles next spring
8. Banners on poles-one quote of 25 dollars per double sided banner

-idea of having homeowners sponsor banners
-may be able to get a grant from Alberta lotteries
            - Concern that at 25 dollars banners will not be very good quality-Collen will pursue this

1. Residents would like to see more garbage bins with lids-Monika will follow up with resident who got the bin with the lid installed
2. Waren feels information is missing and would like to present a brief on how easy it would be to disband the board. He would like the board to send him a letter asking him to present to us how to disband the board

End of informal discussion

7655-26 Ave SW
Calgary, Alberta
Monday, November 23 at 7:30 PM
for the following purposes:

DATED this 21st day of October, 2009.

Signed on behalf of the Board of Directors:

per:

Monika Johnston

Treasurer